📄 Who this article is for | Employers with Reimbursement Accounts |
🔐 Permissions needed | Make Contributions |
Reimbursement Account (RA) deductions are set up in one of two ways: assumed or manual. Deductions record what has been held from an employee’s paycheck.
Note: For Dependent Care Reimbursement Accounts (DCRA) deductions must be entered for funds to be available to employees/members.
Assumed Deductions
HealthEquity assumes the payroll deductions based on an employer's payroll cycle and the employee’s annual election amount.
Keep in mind this might not be the best option, especially for a DCRA, as assumed deductions do not have any manipulation options for anyone with midyear changes.
At the beginning of each plan year, HealthEquity will ask what your first payroll date of the plan year is and your payroll cycle schedule. These details will be used to post your deductions to the member accounts. Because we auto-calculate based on the total election amount/number of pay periods, the deductions may not match exactly what was removed from the member's paycheck. However, by the end of the plan year, the total deductions will match the plan year election.
Midyear terminations will include deductions from completed payroll cycles only.
Manual Deductions
An employer can choose to manually add their employee’s payroll deductions on the employer portal. This usually is the result of an employer’s payroll cycle being outside of HealthEquity's assumed deduction offerings.
With the manual option, the employer can sign up for email reminders on a specific day of their choice.
To Submit Manual Deductions Via the Employer Portal:
Go to Manage Money > Make HRA/FSA deductions.
Select a plan then follow the prompts.
If you input an incorrect deduction, please contact your account servicing team or representative to have it reversed.