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Reimbursement Account Funding & Invoicing
Reimbursement Account Funding & Invoicing

View the options for funding your reimbursement accounts and invoicing information.

Updated over a week ago

Funding Options

Reserve Account Funding (Prefunding)

The employer pays a percentage of the plan liability at the start of the plan year, called a prefund. The percentage of the plan liability HealthEquity invoices depends on the replenishment frequency you choose.

  • Daily at 3% (auto-debit is required)

  • Weekly at 10% without a debit card or 15% with a debit card

  • Monthly at 20% (not available with a credit card)

Learn more about Reimbursement Account (RA) prefunding in the Reimbursement Account Prefunding support article.

Pay as You Go with Auto-Debit

An invoice is generated each day if claim(s) are payable, and your account is auto-debited two business days later. (Not available with a debit card.)

Fully Funded

HealthEquity will invoice you for the total annual plan liability at the beginning of the plan year.

If you enroll a new employee, you will need to reach out to the Client Services Team to have an invoice generated for their election amount.

Funding Based on Allocation Files

Only available for HRA and Dependent Care Flexible Spending Account (DCFSA)

HealthEquity will invoice you as funds are added to the member’s Heath Reimbursement Arrangement (HRA) or DCFSA.

You can choose your funding option when filling out the RARA application. If you would like to change your funding type, please contact the Client Services Team to request a change.

Invoicing

  • RA prefunding invoices do not contain specific details because it's generated by the percentage of all the employee’s election amounts combined.

  • The prefunding invoice and replenishment invoice are found on the employer portal: Manage Money > Payments and Invoices.

  • RA replenishment invoices or deduction invoices will have a breakdown of what employee transactions are related to the invoice.

  • If your group has auto-debit turned on, HealthEquity will automatically pull the invoice amount from your EFT on file two days after the invoice was published.

  • If you are not on auto-debit, you will need to log in to your employer portal and pay the invoice. A delay in paying invoices could create a delay in payment for employees’ claims.

If you would like to change your funding type, please contact the Client Services Team to request a change.

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